Japan Office


Privacy Policy

1. Introduction
This Privacy Policy describes the personally identifiable information that Oxford University Japan Office (OUJ) collects and how we use that information. If you have any questions or comments about this Privacy Policy or our practices regarding your personally identifiable information, please contact us at

2. The Information That We Collect
OUJ collects two types of information:
(1) Personally identifiable information:
In the course of your dealings with OUJ you may provide us with limited personal information required for event booking. If you contact us by email, telephone, facsimile, postal mail or otherwise, we may keep a record of your contact information and correspondence.
(2) Non-personally identifiable information
We may use cookies to collect non-personally identifiable information in connection with our websites, xxxx. Our web pages may incorporate “pixel tags,” “web beacons,” or similar tracking technologies (collectively, “pixel tags”) that allow us or our agents to track the actions of users of our sites. Pixel tags are used to collect non-personally identifiable information, such as the name of your internet service provider, the IP address of the computer you are using, the type of browser software and operating system that you use, the date and time you access our sites, the website address, if any, from which you linked directly to our sites, the website address, if any, to which you travel from our sites, and other similar traffic-related information. We may also aggregate your information with similar data collected from other users to help us improve our sites and the services that we provide through our sites.

3. Methods of Disclosure
We may provide personal information to third party service providers to the extent necessary to enable them to perform certain administrative functions (such as providing photocopying, mailing, printing and website-related services (e.g., web hosting, website-related services and features, or maintenance services) on our behalf, or so that they may provide us with products and services, including tax and legal services; translation/interpretation services; benefits administration; and payroll services. We also may disclose personal information to any third party if we believe that we are required to do so by applicable law.
Please also note that, even without your consent, the OUJ may use some of your personal information where it is legally permitted to do so.

4. Obtaining, Changing or Deleting Personal Information; Handling of Complaints
You may request disclosure of your personal information and request that inaccurate information is corrected, amended, or, where appropriate, deleted by contacting
Please note that the OUJ may not disclose personal information where such non-disclosure is consistent with applicable law.
You may also request that the OUJ cease the use of your personal information on the grounds that such personal information was used (including provision of held personal information to a third party) or acquired in violation of Japanese law.
If you have any complaints, you may contact

5. Security
OUJ will take the appropriate legal, organisational, and technical measures to protect personal information consistent with applicable law regarding the protection of personal information.

6. Revisions to Privacy Policy
OUJ will review and improve our handling of personal information as necessary. Our most current privacy policy will always be posted on this page, so please review its terms regularly.

7. Links to Other Sites
Our sites may contain links to other websites, including other websites belonging to the University of Oxford and its associated colleges, divisions, faculties, departments, schools, centres, academic services, libraries, museums and collections. These sites may carry their own privacy policies which will supersede or supplement this Privacy Policy . Please be aware that we are not and cannot be responsible for the privacy practices of non-OUJ websites.

Oxford University Japan Office
6 September 2013